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Section I
Section II
Section III
Section IV
Section V
Section VI
Section VII

ARTICLE I This organization shall be known as: Cape Coral BMX Association, Inc.

ARTICLE II The Cape Coral BMX Association, Inc. is incorporated under the laws of the State of Florida as a “NOT FOR PROFIT” corporation. The sole purpose of this corporation is to provide controlled BMX racing at the Cape Coral BMX Track.

ARTICLE III The Cape Coral BMX Association, Inc. will continue to maintain its membership in the Florida Sunshine State BMX Association, Inc.

ARTICLE IV The Cape Coral BMX Track will continue to be sanctioned by the National Bicycle League (NBL).

Section II
GOVERNING BODY

ARTICLE I The governing body of the Cape Coral BMX Association, Inc. shall be the PARENT COUNCIL.

ARTICLE II The voting members of the Parent Council shall consist of three categories: (a) parents or legal guardians of the currently registered riders who claim Cape Coral as their home track, (b) currently registered Cape Coral riders who have reached their 18th birthday, or (c) adult volunteers who are active at the Cape Coral track. The Association requires that members as identified must have attended two (2) of the last three Parent Council meetings in order to be eligible to vote for elected officials.

ARTICLE III The Parent Council will meet on a monthly basis. Date and time is to be set by the main body of the Parent Council. Official attendance is recorded by the sign-in sheet available during Parent Council meetings.

ARTICLE IV The President may call an emergency meeting of the Parent Council. A written notice will be posted and the meeting will be announced over the public address system a minimum of one race night prior to the meeting. The notice will state the reason for the meeting. No other business may be conducted at such meeting without the unanimous consent of all present at such emergency meeting. Emergency meeting of the elected officials may be called only if a race threatening situation arises, a 50% + 1 vote is needed to pass the motion.

Section III
ELECTIVE POSITIONS

ARTICLE I The elected officers of the Cape Coral BMX Association, Inc. shall consist of the following: President, Vice-President, Track Director, Registrar, Secretary, Treasurer, and Public Relations.

ARTICLE II Elections shall be held annually at the September meeting of the Parent Council.

ARTICLE III To be eligible to vote, the member must attend the August meeting, a member must be in good standing in accordance with Section II, Article II and be present at the September meeting. No absentee ballots will be accepted.

ARTICLE IV Elections shall be the first order of business under old business at the September meeting. Nominations will be opened at the August meeting and closed just prior to the vote at the September meeting. All nominations shall be from the floor. The newly elected officers will assume their positions at the October meeting.

ARTICLE V The President may, with the majority concurrence of the elected officers, fill any elected vacancies that may occur, to serve the unexpired term created by the vacancy. The Parent Council will ratify (vote) the appointment at the next regularly scheduled meeting.

ARTICLE VI If both the President and Vice-President should resign from the Association, an emergency meeting of the membership shall be called and interim leadership voted upon for the remainder of the term.

ARTICLE VII A Rider Representative will be elected by the Cape Coral registered NBL riders. To be eligible for election as Rider Representative, the rider must have one (1) year of rider experience, hold a current NBL card and have reached his/her fourteenth (14) birthday.

ARTICLE VIII The Rider Representative will be the liaison between the riders and the Track Director. At any time that the Rider Representative feels that there is an unsafe condition at the Track, he/she shall bring it to the attention of the Track Director.

ARTICLE IX The Rider Representative will hold meetings at his/her discretion. The Rider Representative will make a monthly report to the Parent Council. The Rider Representative may vote only on matters concerning track changes. (If the Rider Representative is also a Parent Council Member, then he/she would have full voting rights.)

ARTICLE XI The Rider Representative may appoint Assistant Rider Representatives to achieve better communications between the riders and the Rider Representatives. An Assistant Rider Representative may vote in the absence of the elected Rider Representative at the Parent Council meetings.

ARTICLE XII Officers who are absent from three (3) consecutive meetings without a valid excuse shall be subject to removal from the office and will be so notified by the Secretary by mail.

ARTICLE XIII Motion to remove an elected officer will be tabled for thirty (30) days and sent to the elected officers for fact finding and recommendation to the Parent Council. The motion will be discussed and voted at the Parent Council meeting. A two thirds vote of the members present is required for removal.

Section IV
DUTIES OF ELECTED AND APPOINTED OFFICIALS

ARTICLE I PRESIDENT: Presides over meetings, acts as mediator with County/City Parks and Recreation and is the Executive Official on all committees.

The president’s signature and treasurer’s signature is required on all checks written on the Association accounts and on
all transfers of money between checking and other accounts.

VICE-PRESIDENT: Will assume the duties of the President in his/her absence. He/she will oversee the operation of the Concession Stand and will appoint the Concession Manager.

TRACK DIRECTOR: Act as representative and local spokesman with the Florida Sunshine State BMX Association, Inc. and the National Bicycle League (NBL). Will be responsible for all aspects of the track operation, track construction and maintenance, race staffing, and insurance. The Track Director will appoint two (2) assistant Track Directors to assist in carrying out his/her duties.

The Track Director, Assistant Track Director, or designee, will be on the track during practice and races observing the
riders.

REGISTRAR: Will serve as Clerk of Track responsible for all of the track race day administrative needs, registrations, moto-writing, combining of classes, numbering of motos, race reports, new and renewal of license/membership applications. He/she will send moto sheets to the State Points Keeper and to the national office within three (3) days after the race.

SECRETARY: Will keep accurate records, record attendance, roll-call, keep minutes of meetings, handle incoming and outgoing correspondence and give a copy of minutes to the President prior to the next meeting.

The secretary will provide copies of the minutes of the previous Parent Council meeting to the members of the Parent
Council prior to the meeting.

TREASURER: Will sign all checks with the President. He/She will keep accurate record of all monies, transactions, monthly reports and audits. Records will be maintained in accordance with currently accepted bookkeeping procedures. All deposits are to be made nightly. The Treasurer’s checking account is not to exceed five thousand dollars ($5,000), and any surplus balance is to be transferred to a savings account. The savings account and checking account is required to have two (2) signatures (President and Treasurer) to withdraw and not of the same family. He/she will ensure that the checkbook is available at all official meetings and at all race and practice day race activities. He/she will ensure that prompt payment is made on all accounts and people holding petty cash funds are paid upon presentation of approved receipts.

He/She will provide a monthly balance sheet to the members present at the monthly Parent Council meeting showing all income and expenses.

PUBLIC RELATIONS: Will promote the Cape Coral BMX Association, Inc. Will serve as point of contact for all media releases. Will contact sponsors for assisting in support of races and construction.

ARTICLE II APPOINTED POSITIONS:

                      ASSISTANT TRACK DIRECTOR: (Two (2) each) To be appointed by the Track Director and to assist him/her in
                      the performance of the duties of the Track Director. One Assistant Track Director will also serve as head official having
                      direct control of actual racing.

ASSISTANT REGISTRAR: (Two (2) each) To be appointed by the Registrar and to assist in the performance of the Registrar’s duties. One (1) Assistant Registrar will serve as head scorekeeper and determine the order of finish in case of ties. The second Assistant Registrar will serve as trophy chairperson and will be responsible for ordering and awarding the trophies.

CONCESSION MANAGER: To be appointed by the Vice-President, will be responsible for the operation and sanitation of the food service in the concession operation. The concession will maintain accurate records of all receipts and expenditures. Funds will be turned over to the Treasurer for deposit.

VOLUNTEER CORDINATOR: To be appointed by the President, will be responsible for recruiting Volunteer workers who assist in the operation of the Track during sponsored functions of the Cape Coral BMX Association, Inc., practices and/or races held by the Cape Coral BMX Association, Inc. Responsible for maintaining records of such workers for recall when needed.

Section V
TRACK

ARTICLE I The Track Director will be responsible for the Track safety and condition. He/she will not allow any changes to the Track without prior approval of the Parent Council.

ARTICLE II No changes will be made to the Track for a period of two (2) weeks prior to any State Race. Necessary maintenance and grooming will be permitted at the Track Director’s discretion.

ARTICLE III All proposed changes to be made to the Track must be discussed by the Rider Representatives with the rider-base and be discussed at a Parent Council meeting. The proposed changes must then be voted on and accepted at the Parent Council meeting before work can begin.

ARTICLE IV The Track Director shall verify that an appropriate liability insurance policy is in effect prior to conducting any racing activities on the Cape Coral BMX Track. A copy of this Liability Insurance will immediately be forwarded to the Cape Coral Parks and Recreation upon its receipt. A copy will be maintained at the Track at all times.

Section VI
MISCELLANEOUS

ARTICLE I All Officer and Parent Council meetings will be conducted in accordance with Robert’s Rules of Order (revised).

ARTICLE II Amendments to these By-Laws may be made in the following manner: One (1) month prior to a vote to amend, the proposed amendment must be read and discussed at the Parent Council meeting. The proposed amendment will be posted in the Track News Letter and/or upon the Advertisement Board at the Track. A vote of 2/3’s of the voting members present is required to amend the By-Laws.

Section VII
ACCEPTANCE

ARTICLE I These By-Laws, when adopted by the Parent Council and signed by the current elected Officers of the Cape Coral BMX Association, Inc., will supercede and replace any and all By-Laws made prior to the date of the current adoption.